THE APPLICATIONS PROCESS

How do organisations apply?

An Organisation grant application form must be completed for each application and sent in together with a set of the latest accounts and any other information which the organisation feels is relevant to their application.

Applications of any size should indicate the whole sum required for the project (provided the expenditure is justified in the application) and the contribution requested from Guildford Poyle Charities. Applications for grants should include clear statements of how the funds will be used and how the project will be monitored and evaluated.

Organisations receiving a grant will be able to show that they operate in ways that have regard to equality of opportunity and inclusiveness.

When will applications be considered?

Organisation grant applications are considered by the Trustees three times a year. The deadline for receipt of application forms is one month before the next meeting. Meetings in 2020 will be held as below:

Date Application Form Required Date of Meeting
Thursday 25 February 2021 Thursday 25 March 2021
Thursday 27 May 2021 Thursday 24 June 2021
Thursday 7 October 2021 Thursday 11 November 2021

Applications sent in after the application deadline will not be considered until the following meeting.

What happens next?

An email will be sent as soon as possible after the meeting informing you of the decision of the Trustees.

If a grant is made, you will be sent a Conditions of Grant form which a senior officer or trustee must sign before the grant can be given. On this form you will be asked to confirm that the grant will be spent solely on the project for which funding was requested in the application form, that you will inform Guildford Poyle Charities if the project changes from the original application and that you will complete an evaluation report once the project is complete.

Once the Conditions form has been received a transfer will be made by BACS.

Evaluation

An evaluation report form must be completed when the project is finished or within a year of the grant being given if it is for more general costs. There is a standard evaluation report form which will be sent to you by e-mail. The form is also available by clicking here.

Further applications for grants will not be considered unless a satisfactory evaluation report has been received.

Click here for an organisation application form